PROBLEMS FACED BY EVENT ATTENDEES
PROBLEMS FACED BY EVENT ORGANIZERS
Multiple events are publicized at varied locations, making it difficult to find comprehensive information in one place.
Events are often missed due to clashes with exams, clashes with other events, or simply forgetting about them.
Insufficient information provided about events.
Students commonly seek guidance from seniors and consider their friends' attendance before deciding to participate in events.
Despite events being networking opportunities, connecting with specific individuals can be challenging.
Organizers find it challenging to effectively track event attendees.
There is a need for a centralized calendar accessible to both students and organizers to avoid scheduling conflicts.
FEATURES
A comprehensive platform for all college events happening throughout the year.
A shared calendar to view event dates and exam schedules.
Networking opportunities to connect with other event attendees.
An in-built notes feature to document all event details on one platform.
For organizers, tools to create events and track the number of attendees.
PROTOTYPE
INFORMATION ARCHITECTURE
Select Preferences
Login
Home
Event Details
E-pass
Organizer & Attendees
Event Connections
Notes
Saved Events
Accounts
Registered Events
My Tokens
My Calendar
Search
List of events
Date & Time
Location
Description
Organizers
Speakers
Reviews
Register Button
List of people connected with at an event.
Message
E-pass
Notify button
List of saved events
Personal Information
List of Registered Events
List of earned tokens
Synced-up Calendar
Notes List
Create Note
FOR ATTENDEE
INFORMATION ARCHITECTURE
FOR ORGANIZER
Login
Home
Track Attendees
Add Events
Event Creation Form
Calendar
Event Preview
Accounts
List of events organized
Track Attendees Button
List of attendees
Mark as Check-in Button
Select Event Category
Personal Information
Synced-up Calendar
19-30 years
How do you typically find out about events happening on campus?
What factors influence your decision to attend an event you discover?
What challenges do you face when trying to find events that interest you?
What additional information would you like to see included in event listings?
Target Age Group
SAYS
THINKS
DOES
FEELS
EMPATHY MAP
I get to know about events form either Instagram, mails or friends.
Event organizers should schedule events at times that allow students to manage both their classes and the event.
Promoting an event is tiring due to multiple sources, such as classroom publicity and posters.
I wish to see all event details, including the speaker, topic, and giveaways.
I hope to sync my work/university schedule with the event schedule.
I hope to read reviews from last year's event to decide if it's worth attending.
I hope to find a way to increase the participation.
Check Instagram posts, stories, and emails from organizers, and talk to friends to learn about upcoming events.
Sees the timing and venue of the event and then checks his own schedule to see it it is feasible for him to attend or not
Promote an event on multiple platforms to increase participation.
Keep contacting other organizers and students to get to know about their occupied dates.
Feels that if seniors recommend a particular event, it will be easier to understand it’s worth and then attend the event
Hopeful to find similar minded people at the event.
Sad that sometimes he misses on an event which would have been a great opportunity for networking.
Exhausted from promoting the event across numerous channels to increase participation.
Organizer
PERSONA
ARNAV KULKARNI
23 years old | Student
As a graduate student at the University of California and an international student, Arnav is eager to fully immerse himself in campus life, actively participating in various events to enrich his career prospects. With a profound interest in technology, he is enthusiastic about engaging in opportunities that will enhance his expertise. He aims to maximize his university experience by participating in a diverse range of events that contribute to his growth.
College events are a great platform for networking. In this highly competitive field, it is essential for me to connect with people from all fields.
I want to attend as many diverse events as I can to maximize my exposure and networking opportunities.
There are multiple sources to get to know about events, so I might end up missing one.
I need to ask multiple seniors if an event is worth attending.
I sometimes miss events due to clashing exam dates.
Needs:
Pain Points:
PERSONA
MRUNMAI SHINDE
21 years old | Student
Mrunmai, a final-year student at PICT, has a strong interest in management and has organized multiple events to date. She is an all-rounder who enjoys planning and conducting events across various fields. Her diverse experiences have refined her skills, but she has also faced numerous challenges, such as coordinating schedules, managing resources, and ensuring high attendee engagement. Eager to overcome these obstacles, she is looking forward to finding solutions to streamline the event planning process and enhance the overall experience for participants.
Finding ways to increase participation for events.
Knowing the number of registered attendees to ensure proper crowd management.
Difficulty reaching out to the masses due to restrictions on classroom publicity imposed by teachers.
Attendance issues that lead to missing out on events.
Needs:
Pain Points:
PROBLEM
IDEATE
DESIGN
MY PROCESS
1
2
3
4
5
Discover
Define
Ideate
Design
Validate
User Research
User Interviews
Surveys
User Personas
Empathy Map
Sketching
Information
Architecture
Wireframing
Visual Design
Prototyping
Feedbacks
Usability Testing
UI DESIGN
Dark shade of Blue conveys sophistication and professionalism, while Purple and Orange represent creativity and excitement, adding a pop of color. Together, these colors are ideal for attracting students and enhancing the app's visual appeal.
#232231
#6846ED
#F87C58
RALEWAY
Regular
A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S, T, U, V, W, X, Y, Z
A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S, T, U, V, W, X, Y, Z
1, 2, 3, 4, 5, 6, 7, 8, 9, 0
Medium
Semi Bold
Bold
FOR AN ATTENDEE
First time logging in
Notify Me so I don’t miss the Event!
Once the Organizer scans the QR code, this modal opens up
Chat with people you connected at the Event
Take Notes from the Event!
Synced Calendar
Token generated upon registration to increase participation
&
USER RESEARCH
I conducted user research through surveys and engaging in conversations and interviews with students and organizers to understand their pain points and challenges. This approach allowed me to gather valuable insights and identify recurring themes among their experiences.
How do you get to know about an events?
On what basis do you decide if that event is worth visiting or is important or not?
Do you ask your seniors if they attended a similar event and if that was helpful or not?
Has it ever happened to you that since you were busy with other stuff, you somehow ended up missing the event?
Do you think that attending events help a lot in networking?
As an organizer, what all challenges do you face?
Some of the questions were:
RESEARCH
FOR AN ORGANIZER
Create Event
EVENT QUEST
A comprehensive app for
discovering and attending college events
PROJECT OVERVIEW
MY ROLE
TIMELINE
Event Quest is an application designed to provide both event attendees and organizers with a comprehensive platform to discover and manage events. Attendees can select event categories of interest, discover campus events, receive reminders, take notes, and network with other participants, enhancing their overall experience. For organizers, the app offers tools to create and manage events, track attendee numbers, access a shared calendar to avoid date clashes with exams or other events, and access contacts for judges and sponsors. Event Quest aims to increase participation, centralize event discovery, and foster a connected college community.
UX Research
UX Design
3-4 Weeks
UX Testing
